Resource Allocation Software – TPMS
Plan Capacity and Assign Talent with Precision
Optimize workforce capacity and project staffing with powerful resource allocation tools and workforce capacity planning software powered by TPMS.
Nobody writes the ticket. Nobody fills the timesheet.
Echo listens beside the meeting and hears who committed to what. The work is written up, assigned and estimated before the call has ended — and the week fills itself in behind you as you move your own tickets.
Echo is starting up…
A demonstration of Echo, playing in 4 views on a loop. Use the arrow keys to step between them, space to pause, Home to return to the first. It runs continuously otherwise — moving a pointer over it does not stop it.
1. The meeting
Echo listens beside Sprint planning — Platform v2 on Google Meet for 41 min. It is not a participant in the call and never speaks. What was said:
- 04:12 — Alex P.: “Scheduling API is still hitting rate limits — I'll put backoff in before the pilot.”
- 06:48 — Jane O.: “Recruiters keep asking for the rubric as a CSV. I can take that this sprint.”
- 09:31 — Marcus C.: “Buddy screen copy is still placeholder, by the way. Not blocking anyone yet.”
- 12:05 — You: “I'll do the timesheet reminders, and the approval flow for a submitted week.”
- 15:22 — Sofia R.: “Payroll connector needs a retry path — give it to me, I'm on that service anyway.”
2. The tasks
The call ends and Echo writes 6 tasks, each traceable to the minute it was said:
- TPM-214 — Back off and retry the scheduling API. Assigned to Alex P., estimated 3d, critical priority, from 04:12 in the call.
- TPM-215 — Export the screener rubric as CSV. Assigned to Jane O., estimated 2d, high priority, from 06:48 in the call.
- TPM-217 — Timesheet approval reminders. Assigned to You, estimated 4h, medium priority, from 12:05 in the call.
- TPM-218 — Approval flow for a submitted week. Assigned to You, estimated 2d, high priority, from 12:05 in the call.
- TPM-219 — Retry path for the payroll connector. Assigned to Sofia R., estimated 1d, high priority, from 15:22 in the call.
- TPM-220 — Buddy screen copy — placeholder sweep. Assigned to Marcus C., estimated 1d, low priority, from 09:31 in the call.
3. Your board
Your board on Sprint 24 · Platform v2, filtered to your own tickets:
- To do: TPM-218 Approval flow for a submitted week
- In progress: TPM-217 Timesheet approval reminders; TPM-211 Timesheet CSV import
- In review: TPM-207 Slack digest for stalled tickets
- Done: TPM-203 Pagination on the requisition list; TPM-198 Bulk export for scorecards
4. Your timesheet
Week 21, 18 – 22 May. Hours are read off the board rather than typed in.
- TPM-198 Bulk export for scorecards: Mon 3.5h, Tue 2h.
- TPM-203 Pagination on the requisition list: Mon 2h, Tue 4.5h, Wed 1.5h.
- TPM-207 Slack digest for stalled tickets: Tue 1.5h, Wed 5h, Thu 4h.
- TPM-211 Timesheet CSV import: Wed 1.5h, Thu 3.5h, Fri 4h.
- TPM-217 Timesheet approval reminders: Fri 2.5h.
- Meetings Standups, planning, review: Mon 1h, Wed 0.5h, Fri 1h.
Total 38.0 hours of 40, submitted for approval. Approval stays with a person.
Live demo
Resource Management at work
14
Active projects
47
Open tickets
94%
Team utilization
6
Bottlenecks
Backlog
4
In progress
6
Review
2
Done
9
Milestones
Lifecycle phase
Employ
PM integrations
Jira, Linear, Asana
Capacity planning
Real-time
Bottleneck alerts
< 15 min SLA
What it does
What Resource Management does
- 01
Echo: meetings into tickets
Echo listens to a call and turns the commitments people make into tasks and tickets, without anyone writing them up afterwards. It listens. It never speaks.
- 02
Tasks and KPIs on the right board
Places each task on the board it belongs to, with an owner and a KPI, so a decision made aloud is a ticket by the end of the call.
- 03
Timesheets filled from the board
Fills in your timesheet from the tickets that moved this week, where the work happened, instead of from memory or a reminder.
- 04
Capacity planning and bottlenecks
Tracks utilization and open work across squads in real time, and flags a bottleneck within 15 minutes.
- 05
Performance management
Keeps a year of evidence in one place — tickets closed, milestones met — so a review starts from the record rather than from recall.
How it works
How Resource Management works
- 01
Input
A meeting, the project boards and the week's work.
- 02
Processing
Echo listens and extracts commitments, tasks and tickets are created, and the board, timesheet and capacity view update from there.
- 03
Output
Tickets on the right boards, a filled timesheet and a live view of capacity and blockers.
- 04
Human approval
People approve timesheets and any reassignment. Echo and the planner only propose.
Inputs and outputs
What goes in, what comes out
Takes in
- Meeting audio, through Echo
- Project boards and tickets
- Squad capacity
Produces
- Tasks and tickets
- Timesheets
- Bottleneck alerts
- Performance evidence
Receives from
Hands off to
Human control
Where a person decides
A person approves
- Every timesheet
- Task assignments that Echo proposes
- Changes to squad capacity
Runs on its own
- Listening and extracting commitments
- Filling timesheets from board activity
- Detecting bottlenecks
Works with
What Resource Management connects to
Jira
Tickets and milestones kept in step with the board.
Linear
Tickets and milestones kept in step with the board.
Asana
Tasks and milestones kept in step with the board.
FAQ
Resource Management: frequently asked questions
What is the Resource Management agent?
The Resource Management agent is an AI-powered tool within PilatusOS that helps organizations plan capacity, allocate talent to projects, and optimize workforce utilization in real time.
What does the Resource Management agent do?
It analyzes available skills, current workloads, and project requirements to recommend the best talent assignments, forecast capacity gaps, and support balanced resource planning across teams.
How does the Resource Management agent help HR and operations teams?
It reduces manual effort in staffing projects, prevents over- or under-allocation of people, improves project delivery timelines, and gives clear visibility into workforce capacity and availability.
What key capabilities does the Resource Management agent offer?
It provides intelligent talent matching, capacity forecasting, workload balancing, skill-based recommendations, and real-time visibility into resource utilization across projects and teams.
Who can benefit from the Resource Management agent?
It is designed for HR leaders, resource managers, project managers, and operations teams in organizations that manage multiple projects and need efficient, data-driven talent allocation.
How does the Resource Management agent fit into PilatusOS?
It works as one of the specialized AI agents in PilatusOS, connecting seamlessly with other agents such as Onboarding, HRIS, and the Orchestrator to support the full talent lifecycle from hiring through project staffing.
Can the Resource Management agent integrate with existing systems?
Yes. It can integrate with existing HRIS, project management tools, and other systems to pull relevant data and keep resource plans accurate and up to date.
What does getting started with the Resource Management agent look like?
Getting started typically involves a short discovery discussion to understand your current resource planning process, configuration of the agent based on your needs, data connection if required, and a guided rollout with ongoing support.
How much does Resource Management cost?
Pricing depends on the number of users or employees and the scale of workforce planning required. After assessing your needs, we provide a transparent and customized quote.
How long does it take to implement Resource Management?
TPMS is designed for efficient deployment and can go live quickly when used independently. Integration with existing project or HR systems may extend the timeline based on data complexity and mapping requirements.
See Resource Management in your own workflow
Tell us about your hiring volume and HRIS stack. We will tailor a walkthrough of PilatusOS to your workflow.